Payments and Invoicing

Talmix Payments & Invoicing

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Talmix Payments & Invoicing

Writing an effective proposal

Writing an effective proposal can be a challenge, make yours a winner with these tips…

Follow these 6 tips for Talent Passport matching greatness:

• Make sure that your Talent Passport is filled in and up-to-date.

• Make sure your experience and background match the type of projects you want

• Check you have specified the languages you can work in

• Check the locations you are available to work in are clear on your profile

• Make sure your Talent Passport is relevant for the projects you want

And remember, don’t over apply or apply for things you think ‘you might be ok for’.

6 ways to get project notifications

We send notification emails out to the talent that has the closest match to the project requirements. The better your Talent Passport fits the brief, the more likely you will be notified.

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What to Do

Sell yourself in 500 characters, highlighting your skills and background

Avoid using single statements like “Please refer to my CV” – be specific about what makes you stand out

Take the time to write a strong and pithy summary

The Proposal - Questions to ask yourself...

1. Have I taken a clear approach outlining the steps I would take to deliver the project?

2. Have I listed the key deliverables the client will receive at the end?

3. Have I outlined why I am suitable to undertake this project?

4. Does my Passport show the type of clients I’ve worked for and how recently, as well industry and functional similarities and what the output was?

Things to Include in Your Proposal

Duration – provide an estimate of how long the project will take to complete.

Cost – propose a day rate or fixed cost.

Location – clarify that you can be where the client needs you.

Language – clarify you can meet these requirements.

Example Proposal

1. Upload professional Passport picture
2. Make sure your Talent Passport is complete and up-to-date.
3. Write application summary
4. Write proposal focusing on approach, deliverables and suitability
5. Outline project duration and cost
6. Make sure you suit the location and language requirements

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Proposal Guide Thumbnail
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Payments and Invoicing

Talmix Payments & Invoicing

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Now that you’ve registered and have been approved, make sure to review your
Talent Passport and ensure that all sections are complete.

How Can Talmix Support Me?


Talmix Partners

We have a hand-picked selection of global partners, all designed to help support you on your independent career, including discounted training & business courses, travel benefits, insurance and access to your very own AI digital assistant! Click HERE for a full list, and to access your discounts.

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Guides and Support

If you’re ready to start looking for your next role, or submit your first proposal, take a look at out our short how-to videos, or view all of our support guides online.

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Which projects should I apply for?

Our technology means that you will be automatically matched to the most relevant opportunities based on your skills and experience. You can also review any open projects, but if you haven’t been notified, this may indicate that you aren’t a perfect match and others may be successful.

How do I improve my chances of being matched?

The more information you provide on your Talent Passport, the higher your passport score - which means the higher the chance of being matched to projects before anybody else.

What happens after I've sent in my proposal?

Your proposal will be reviewed by our Customer Success team before being shared directly with the client. Our Customer Success team will then get back to you as soon as possible through our platform or directly to schedule an interview, share feedback or ask follow-up questions.

• We require a copy of your ID for our internal compliance protocols and confirm your right to work in a certain location.
• You may be required to provide Indemnity insurance prior to commencing work with a client. For more details, and for all other FAQs, head HERE.

The more information you provide on your Talent Passport, the higher your passport score - which means the higher the chance of being matched to projects before anybody else.

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Payments & Invoicing

How It Works

Talmix acts as the payment processor for all projects on the Talmix platform, managing the invoicing and payment for clients and talent.

At the end of the project, the talent will need to close the project, the client will need to confirm that the work has been completed, and both parties must approve the final costs. The talent is responsible for ensuring that the client’s expectations are met, in line with the agreed deliverables and scope.

Once approved, Talmix will then invoice the client. Invoices will cover the cost of the talent’s services, the Talmix commission fee, and any agreed additional expenses.

We then require the talent to send an invoice, in line with the payment terms agreed, to, in order to process payment.

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Submitting Invoices

Please submit to with your Delivery Manager in Cc.

Upload the invoice in Document or PDF format. Please also include the Project Number in your invoice and email subject line when submitting.

Address the invoice to:

9 Marshalsea Road

Invoicing structure:

• Project number
• Company name / your name if a sole trader
• Billing address
• VAT number (if applicable)
• Company bank details including account number, sort code, and currency of account / your bank details if a sole trader
• If a non-UK or non-sterling denominated bank account, please provide the IBAN and SWIFT/BIC number
• Project title
• Summary of time spent and amount requested in the relevant currency
• Summary of expense amounts requested for reimbursement if applicable
• Your contact details including email and phone number.

Payment will be made in either GBP, USD or EUR as agreed with the client.

We will always pay the talent in the currency that we bill the client. If you do not have a bank that supports that currency, there are a number of online FX platforms available, allowing you to manage multiple currencies.

Talmix will pay invoices within 30 days of the date of submission, subject to receipt of funds from the client, unless otherwise stated in your agreement.

*Talmix Payment Policies may be updated from time to time.

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Standard Payment Terms

All pricing and payment terms are agreed between the talent and client prior to commencing any project work.

You may request payment as follows:

For projects with a duration of one month or less, payment is made once the project is completed, and the client has confirmed that the work has been completed in line with the agreed scope of work.

For projects with a duration of more than one month, payment may be made on a monthly basis or on defined project milestones as agreed prior to commencing the project between talent and client. The client must approve any work completed prior to payment being released by Talmix.

If your agreement includes reimbursement of out of pocket expenses which are to be paid by Talmix on the client’s behalf, please ensure that the relevant receipts and summary of expenses are sent to the client for approval. Talmix do not review / approve expenses. These are wholly the responsibility of the client.

If you have any other Invoice queries, please contact

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Understanding Worker Classification

There are different regulations in different countries about how independent workers are classified, and classification checks may take place.

In the U.K, the responsibility for determining a contractor’s IR35 status lies with the end-user, with the liability shifting to the ‘fee-payer’ in the supply chain. The end client will have to issue a Status Determination Statement to the contractor, which makes their IR35 status clear (inside or outside the rules) and explains why.

If determined to be “within IR35”, worker is deemed to be employed for tax purposes. The fee payer will be responsible for processing and paying PAYE/NIC to HMRC.

Not sure what all this means? Ipse’s guide to IR35 covers everything in greater detail, from determining IR35 status, ensuring compliance and checking employing status for tax. Check it out here.

For contractor classifications across the rest of Europe, read this guide. For the US, every state has its own classification test to determine whether a worker is an employee or a contractor - read more on that in this guide.

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